Virtual board meetings are a quick and efficient way to meet and discuss important issues facing your non-profit organization. Meetings can be scheduled at the time that suits the board members without having to interrupt their work. They also help you retain and attract talent, regardless of their geographic location, which increases your options for recruitment.

There are still challenges with virtual board meetings, despite their benefits. The first hurdle is to keep your participants engaged. Without the camaraderie and conversations that usually take place in person, it may be harder to keep attendees focused. To avoid this, make an agenda with an organized structure and limits the time for discussion.

It’s equally important to ensure that all participants are heard even if they don’t talk during the meeting. For this, you need to ask them to mute their microphones when they’re not talking and only unmute their audio when they’re ready to speak. Also, make use of a video conference tool that can automatically record the audio and visuals of the meeting, so that even those who aren’t tech-savvy can participate.

It is essential to use a board-management software suite that has secure document storage, which allows sharing as well as the archive and annotation of documents before and during a meeting. This will enable your board to easily review and share important materials, like governing documents, financial reports and other crucial information. Then, it will be easy to assemble precise and precise minutes of the meeting for distribution following the meeting.

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