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Board Meeting Information:

Contrary to popular belief the board of directors does not make the majority of the decisions for your company. Although they might have some authority in certain areas with a high impact (in the case of a venture-backed company, these decisions are often described in the governing documents as well as investment documents) However, the majority of the important issues are decided by committees or the CEO/management with the assistance of the Board.

Board meetings are typically more focused on policy, planning and oversight duties than business operations. The decisions of the board may have a significant impact on the company. Therefore, it is crucial to plan and run meetings for board members in a way that encourages open discussion and produces results.

The first step is making sure that all board members are aware. Distribute materials for the board in advance so that the attendees can familiarize with the materials prior to the meeting. Ideally, these documents must be clear and concise enough that they don’t need more than an hour to go through.

Then, schedule time for discussion at the board. Make sure that attendees have the opportunity to ask questions or offer brief remarks in a public forum. Also, plan time for presentations by outside stakeholders. Make sure you set aside time to have a consent agenda- a section of the meeting where routine or non-controversial items can be ratified with just a simple motion and a vote.

In the final meeting of the board and board meetings, you should explain the procedure for making decisions. Make a decision on whether the goal is to reach consensus or if a formal vote procedure is used and set clear criteria to evaluate concepts. This will enable everyone to understand their role in the process, as well as the possible negative consequences of a decision-making process that went wrong.